What is data entry?

Data entry is accurately defined as the process of inputting information into a system or database. This process is fundamental in various administrative roles, as it involves taking raw data, which can be in various forms (such as text, numbers, or other information), and accurately recording it in electronic formats to ensure it can be easily accessed and manipulated later.

The importance of this process lies in its role in maintaining data integrity and ensuring that information is readily available for decision-making, reporting, and analysis. Furthermore, effective data entry contributes to the overall efficiency and productivity of an organization by streamlining processes and reducing the likelihood of errors that can occur with manual handling.

The other choices focus on different aspects of information management but do not precisely define data entry. Organizing information in spreadsheets pertains to data management and analysis, sorting physical documents involves filing systems and record-keeping practices, and transferring data from one software application to another relates to data migration. While all these activities are important in an administrative context, they are not encapsulated under the term 'data entry.'