What is the difference between hard copy and digital documents?

The distinction between hard copy and digital documents is that hard copy refers to physical printed materials, such as paper documents, books, or reports, which can be physically handled and stored. In contrast, digital documents are electronic files that can be created, stored, and viewed on computers, tablets, and other devices. This understanding is crucial for both organizational purposes and everyday tasks, as the format of the document can significantly impact how it is shared, accessed, and manipulated.

Despite the presence of other options, they do not accurately represent the true nature of hard copy and digital documents, leading to potential confusion about their definitions and uses. Understanding the characteristics of both types is essential in an administrative role, where document management and communication often rely on the correct usage of both hard copy and digital forms.